Head of Operations

Vidd Medical builds a sovereign AI platform for clinical documentation. Clinicians speak, and Vidd drafts the clinical note, discharge summary and referral for the clinician to approve. The models are our own, trained for medical Norwegian, and run on infrastructure we control.

We are a supplier on the framework agreement for speech-to-draft in Helse Sør-Øst, integrated in WebMed for GPs, and the product is CE-marked and developed under ISO 13485.

We are around 20 people in Oslo, founder-led, and going from pilot to rollout. That means real customers, real contracts and an organisation still being built. You get responsibility from day one, and you need to like that things are not finished.

Today the founders are responsible for both the company's development and its day-to-day operations. Now we need you to take charge of the operational side.

You take day-to-day operations off them: project follow-up on deliveries, meeting rhythm and reporting, agreements and suppliers, HR administration and payroll, board materials and recruitment processes. You report to the CEO and work with all three founders.

This is not a COO role above the organisation. It is a role that makes the organisation run, so the CEO can be CEO and the technology and clinical leads can spend their time on product and customers.

• Own project follow-up on customer deliveries: Helse Sør-Øst, WebMed and pilots, with status, risk and deadlines
• Drive the company's meeting rhythm and follow up that decisions are carried out
• Handle agreements, suppliers, data processing agreements and contract administration
• Run HR administration, onboarding and recruitment processes
• Prepare board materials and monthly reporting
• Keep the quality system (ISO 13485) running together with the relevant staff

• Experience with day-to-day operations in a startup or scaleup, ideally as chief of staff, operations manager or project lead with a broad mandate
• You drive processes and deliver things finished. We need things closed, not coordinated.
• Structured without building bureaucracy
• Comfortable with contracts, numbers and regulatory documentation
• Confident enough to speak up to the founders, and humble enough to do the dull work yourself

3 to 10 years of experience. Norwegian as working language.

• You want a C-level title and a team before you have delivered
• You need someone to explain to you what needs to be done

• Fixed salary and share options
• A place at the centre of the company, with insight into key processes and influence on how we build

Give short answers to three simple questions and attach your LinkedIn profile. That's it. We review candidates on an ongoing basis.

If you have questions about the position, contact us at albert@thehub.io.